Task 7 - Record

Since ancient time the process of recording has surpass many world power such example as the Ancient Rome and Greek. The records they left behind have made it possible for the new generation to further analyse their philosophy and assisted in knowledge advancement. These records are often analyse by historian the process is known as historiography. When historian analyse record often it require filtration of information as some records are personal recount of the past, therefore it might be biased or partly incorrect. Some are incomplete which require the historian own interpretation and often their analysis and interpretation change over time as they discover more records.[1]

Record comes in many different forms. Apart from the trillions of books there are also tapes, records, magazines, telegrams, newspapers, and with modern technologies we see the introduction of CD, DVD, USB, hard drives, etc. The technology has made it possible to store more records. Things that get recorded include text, images, video, music and many other medias. Records have made collaboration and communication easier.

Many organizations today cannot avoid recording. Records are vital for the success of the organizations, especially “accurate and up-to-date records”, a document compare keeping record to as keeping score in a football game, so without it you will not know who is winning.[2] Such recording of incomes, expenditures, customers details, emails, letters, meeting notes and minutes, objectives and goals, just to name a few. It acts as a core foundation and for future direction.

In project management term those who record control the direction of the project. A project time line is required to set project deadlines. It is especially needed when dealing with external entities such as clients. The recording of the design brief, alternations, meeting minutes, tasks completion and many more: all act as evidences of the project progression. Recordings can be use for clarification if conflict arises.

In looking at the fabrication project; task timeline, meeting minutes, personal diary, online calendar, email and phone messages all form parts of record keeping. In determining what should be recorded depend on if the element can act as an evident of what has happened at a point in time, similar to a historiography. There are things that we set to “go on record” such as the due date of the project, the wiki, the blog writing each week and the presentation all required to be completed at a particular due date, the breach marking of the group ut3 environment with the falling water environment could be set to go on record, which mean it need to be accomplish by a certain date. Sometime records accuracy could be questioned such questions as, if the task could be complete as scheduled? If the time allocated to complete the task is too long?
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[1] Nancy F. Partner , “Historiography”, Concordia University of Wisconsin, http://www.cuw.edu/Academics/programs/history/historiography.html, viewed 4 May 2008.
[Figure1] Canadian Museum of Civilization Corporation, “govt01b”, Civilization (2008), http://www.civilization.ca/civil/egypt/images/govt01b.jpg, viewed 5 May 2008.
[2] The State of Queensland (Department of Tourism, Regional Development and Industry), “The importance of record keeping”, Queensland Government (2007), http://www.business.qld.gov.au/dsdweb/v3/documents/objdirctrled/nonsecure/pdf/22652.pdf, viewed 5 May 2008.
[Figure2] Marcato web solutions & Coventry Gang Show, “diary”, Coventry Gang Show (2007), http://www.coventrygangshow.co.uk/article/page100, viewed 5 May 2008.